PART-I (TECHNICAL)

• Details to be furnished by the Tenderer

• SCOPE OF WORK
  
  SPECIAL TERMS AND CONDITIONS

• GENERAL TERMS AND CONDITIONS

PART-II (PRICE-PART)

Sub:- Annual Job contract (ARC) for picking of stones/ shales/Boulders/ foreign materials including picking of usable shales and big size coal from RH-3/ raw coal yard at TTPS, Lalpania.

Details to be furnished by the Tender (enclose separate sheets if required).

1.  Name and Address of the firm :-
   (Along with phone no. if any)

2.  Name of the proprietor/ partner of the firm :-
   (Attach copy of ownership/ partnership deeds)

3.  Name and qualification of the site-in-charge :-

4. Experience in respective field :-
   (Attach copy of work orders of related field)

5. Financial credibility/ capacity :-
   (Attach Bank solvency certificate)

6. Annual Turn Over :-

7. Labour license no. :-
   (Attach copy of registration)

8. P.F. Code No- :-
   (Attach copy of registration)

9. Character certificate of the head of the firm :-
   (Issued from not below the rank of Magistrate)

10. PAN :-
    (Attach copy in proof)

11. Sales Tax clearance certificate, if any :-

12. Details of Earnest Money Deposit Amount :-

SCOPE OF WORK

Name of work:-  Annual Job contract (ARC) for picking of stones/ shales/Boulders/ foreign materials including picking of usable shales and big size coal from RH-3/ raw coal yard at TTPS, Lalpania

Scope of Work :-

1. Work to be done in General shift for the period of one year.

2. Picking of stones/ shales/ mud/ foreign materials from coal in the coal yard manually.

3. Breaking of big size boulders/ stones/shales etc.

4. Removal of picking materials from the yard to specified place as per direction of E-I.C. (near the boundary of the coal yard for measurement purpose)

SPECIAL TERMS AND CONDITIONS :-

1. ENGAGEMENT OF MAN POWER- The qualification and experience of the man-power engaged should be as per B.O.Q. The contractor shall replace the person not found suitable for the job by the Engineer-in-charge.

2. DEPLOYMENT OF MAN POWER- Deployment of man- power engaged may be changed by the Engineer-in-charge or his representative as per the requirement of the job. No extra payment will be made by TVNL for the work beyond normal working hours, Sundays and Holidays.

3. TOOLS AND PLANTS- The contractor shall have to arrange tools and tackles like grease gun, lubricating can, ladders, torches, gun-boots, hand gloves, boxes for keeping tools, rain coat, D-spanner set, box spanner set, Ring spanner set, slide wrench, pipe wrench, 5MT pulling lifting machine, hammers, different sizes of files, pliers, different sizes of screw drivers and Allen key sets etc. at their own cost. However special tools and plants will be supplied by the department.

4. SPARES & LUBRICANTS- All spares and lubricants will be supplied by the department.

5. CLEANING OF WORK SITE- All the debris, scraps, unserviceable materials and temporary scaffolding will be removed by the contractor from the work site after the completion of maintenance work.

6. PREMATURED TERMINATION OF THE CONTRACT- If the performance of the contractor is not found satisfactory, the contract may be terminated after one month’s notice.

In case both the units are put under shut-down for a period of more than two months the contract may be suspended temporarily or cancelled on prior notice.

GENERAL TERMS AND CONDITIONS

1.  The tender shall be submitted in duplicate in two parts (Part-I (Technical) and Part-II (Commercial)).

2.  The rate to be quoted in Price Part (Part-II) shall be in figure and in words both.

3.  The Tenderer must quote definite rates. Tenders with variable rates shall be considered invalid. The period of contract shall be normally for a period of one year. The rate quoted by the Tenderers shall remain firm during the entire tenure of contract agreement.

4. The quoted rate should be workable rate.

5. The quoted rate shall be inclusive of all fringe benefits to labourers under labour laws. Any escalation in the rate of minimum wages or VDA or any other allowance during the contract period will have to be borne by the contractor.

6. Earnest money- The Tenderers are required to deposit Earnest Money as indicated against the tender notice in the shape of Bank Draft issued by any Nationalized Bank in favour of “TENUGHAT VIDYUT NIGAM LIMITED”, Payable at Ranchi. The Bank Draft must be enclosed with the Technical Part of the tender. Tender without or with inadequate Earnest Money will be rejected out rightly.

7. Agreement-The successful Tenderer will have to execute an agreement in prescribed format on a non-judicial stamp paper with concerned Electrical Superintending Engineer within 15 days of the receipt of the work order. The successful Tenderer is required to deposit initial security money @5% of the ordered value before executing the agreement. The earnest money deposited with the tender shall be adjusted towards initial security deposit. Further 5% security money will be deducted from the running bills of contractor to raise the security deposit up to 10%. The entire amount so deposited/ deducted against security deposit shall be released after successful execution of the contract.

8. Engineer-in-charge- The concerned Electrical Executive Engineer will be the Engineer-in- charge of the work.

9. Paying Authority - The Accounts officer, TTPS, Lalpania will be the paying authority.

10. Payment- The bill in triplicate will be submitted by the contractor to the Engineer-in-charge of the work for verification and onward transmission to the paying authority for payment.

11. Safety- All the safety rules prescribed for the particular job shall strictly be followed by the contractor and safety appliances have to be provided by them to their staff at their own cost.

12. Consumables- Consumables such as lubricating oil, grease, bolts and nuts, gaskets, oil seals etc will be supplied by the department free of cost, if available. However, consumables such as Kerosene oil, cotton waste, mark-in cloth, emery cloth paper, DA, Oxygen gas, Welding electrodes etc will have to be supplied by the contractor at their own cost.

13. Tools and Plants - All Tools and Plants required for the work shall be arranged by the contractor at their own cost.

14. The contractors will have to follow the guidelines laid under the labour laws in respect of salary payment and other service conditions. In the event of any accident/ casualty to the employees of the contractor, the compensation payable to the employees shall be borne by the contractor only and TVNL will not be responsible in any way.

15. The work shall be executed in accordance with the specifications, drawings, designs etc. as per direction of Engineer-in-charge for the work. In case of any work for which there is no specification mentioned, such work shall be carried out as per the instructions and requirements prescribed by the Engineer-in-charge of the work. The Engineer-in-charge may make any alteration/ addition in the scope of work and to the specifications, drawings, designs etc, if necessary during the progress of work and the contractor shall have to carry out the work accordingly. Anything not mentioned herein shall be decided by the Engineer-in-charge of the work and shall be binding to the contractor.

16. In case of any damage to the equipments and plants due to mishandling during maintenance by the employee of the contractor, the damage would be made good by them.

17. The carriage, loading and unloading of materials to be brought at site have to be arranged by the contractor at their own cost and no claim for the same will be entertained.

18. facilities to be provided by TVNL :-
    a) Unfurnished accommodation for office with water and electricity inside the power house will be provided. If available.
    b) Guest house facilities shall be provided to visiting Engineers/ officers of the contractor on chargeable basis, if available.
    c) Medical facilities to the working personnel will be provided at TTPS Hospital to the extent it is available. No payment shall be made for any medicine purchased for treatment outside the hospital.
    d) Unfurnished accommodations to the contractor and their employees for the contract work shall be provided in the township, if available on chargeable basis. Electricity supply will also be chargeable as per tariff rates.
    e) Conveyance facility for working personnel will not be provided except in emergency calls.
    f) The contractor shall be allowed to avail the facilities available at our chemical laboratory at TTPS.

19. Any other matter not mentioned above shall be mutually discussed and settled. In case any dispute the decision of the General Manager cum Chief Engineer, TTPS, Lalpania will be final.

20. Legal jurisdiction- All suits and proceedings in connection with this contract will be under the jurisdiction of the court at Tenughat (Bermo) in the district of Bokaro, Jharkhand only.

21. The Tenderer should go through all the terms and conditions and technical specifications and sign in all the papers of the tender.

22. The Tenderer who are agreeable to the above terms and conditions should only submit their offer.
     

BILL OF QUANTITY                                                                                             PART-II (PRICE-PART)

NIT No-0042/CHP/W/TVNL/RAN/2011-12                                                                  Due on-18.11.2011

SUB:- Annual Job contract (ARC) for picking of stones/ shales/Boulders/ foreign materials including picking of usable shales and big size coal from RH-3/ raw coal yard at TTPS, Lalpania.

Memo No:- 11-12/0310